2026-04-08 BOD

Author: BNH440

docs/bod/2026/Spring/2026-04-08.md

@@ -1,56 +1,108 @@
 Board of Directors Meeting
 
 Attendance:
-- [ ] storce
-- [ ] rsang
+- [x] storce
+- [x] rsang
 - [ ] jaysa
-- [ ] sbwilliams
+- [x] sbwilliams
 
-- [ ] msonmez
+- [x] msonmez
 - [ ] joiew
-- [ ] sawansri
+- [x] sawansri
 - [ ] erdaifu
 
 - [ ] jingwenyang
 - [ ] finwan
-- [ ] eariespraud
-- [ ] knivesng
+- [x] eariespraud
+- [x] knivesng
 - [ ] lukepeters
-- [ ] rjz
-- [ ] danliu
-- [ ] chamburr
+- [x] danliu
 - [ ] michaelzls
-- [ ] blakeh
+- [x] blakeh
 - [ ] ncostello
-- [ ] ericgu
+- [x] ericgu
 
-Guests:
+Guests: chamburr, ethanhu
 
-Quorum for this meeting is ${quorum}
+Quorum for this meeting is 5/9
 
-Meeting Started at ${start_time}
+Meeting Started at 6:48pm
 
 ## administrivia
 - SWE++ this weekend, all students will be wearing badge, no parents inside. Communicated with sufmo.
-- Added eric to general afterhour access list. go to bestdocs to see policy on afterhours and keycard when in doubt. no more trouble with sufmo. 
-  
+  - storce: approved this plan with andy's subordinates
+
+- storce: HKN wants to reserve the lab, bringing prospective berkeley students for an educational event, have done this in the past
+  - April 26th, conflicts with SWE++, need to email them
+
+- Added eric to general afterhour access list. go to bestdocs to see policy on afterhours and keycard when in doubt. no more trouble with sufmo.
+  - storce: added policies to bestdocs
+
 ## operations
-  
+- eariespraud: reaching out to hiring waitlist for 3 new positions for fall semester
+- eariespraud: can we have some money for opstaff social? $70?
+  - seems like past years was around $150
+  - rsang: $150 is fine
+  - bod vote to allocate $150 to opstaff social: 9 yes, 0 no, 0 abstain, PASSES
+- need more little tape
+- epson still having issues :sob:
+
 ## internal
-  
+- tech talk today!
+  - snacks?
+    - ericgu: cucumber lays pls
+
+- msonmez: sent 2 airbnb's in #administrivia, please review
+  - msonmez: airbnb's are expensive, will be a little over $100 per person
+  - storce: we should discuss budget next bod
+  - msonmez: need to book airbnb by beginning of next week
+  - rsang: allocate budget now?
+  - msonmez: after bod today I'll get headcount and calculate what we need to make it $100 per person out of pocket
+  - msonmez: want the airbnb to be bartable because we don't have cars, that's why we're looking at Daly City
+
 ## finance
-  
+- rsang: finna told me to tell everyone that everything requested should be getting ordered this week
+- rsang: waiting for Jaysa's gpus
+
 ## decal
+- sawansri: had docker lecture with ~30 people, one of the largest attendance lectures ever, joe did good lecture
 
 ## design
+- rsang: hoodies getting pr'd soon
 
 ## rebuild
+- login server transition
+    - makemysql script checks if on tsunami so it doesnt fix, a bunch of random stuff we are going through to fixed
+    - there is an ongoing PR to fix everything with the new login servers
+    - have a list of packages we need to add to the new servers
+- ericgu: what happened with nginx?
+    - oliver applied the changes to his puppet env, fixed the nginx redirect issues
+        - everyone who didnt set up their default home address properly had their website fail
+    - oliver failed, but we should merge the PR into the main branch
+    - sophie: can help review them after bod
+    - blakeh: want to dig into it
+- sophie: went through and cleaned up project board. issues are added to the board by default now. 
+    - can draft up a proper procedure for projects and issues to go through bod/board
 - new print server
-  - details...
-  - important side effect: epson bills by page not sheet now (will not be an issue for the HP color printer)
+    - blakeh: it finally works! using a slightly newer architecture
+    - blakeh: ocf post script filter has been deprecated. was initially used to address rasterized print jobs...?
+        - now uses the native HP drivers and has been working fine so far
+    - blakeh: epson drive needs some workarounds for now bcuz it under-charges usage as physical sheets instead of sides. but new printer is HP so we dont need to worry too much about that.
+    - sophiew: stop doings sides and just pages, has already been voted on previously
+    - blakeh: changes it to charge by page from now on than
+    - blakeh: have to change several custom scripts. it would be really nice if we can remove all of them. only problem is that billing is using a non-v3 compatible backend
+    - blakeh: no longer using cups classes. problem with classes is that PPD never gets send to the clients, so now we are running a cups server on each of the machines. the machines now fully understands the capabilities of the printers, which enables a lot of options (think double-sided printing configs, fixed issue with goodnotes, etc.)
+    - blakeh: load balancing is done by the client, who retrieves queue status from the print server. 
+    - blakeh: connection between client and printers should also be encrypted now! 
+    - blakeh: should also be giving better error/debug messages
+    - blakeh: printer server now shows OCF-bw and OCF-color. Looking into capabilities-based routing so that people can select color and jobs get routed automatically
+    - blakeh: before we deploy it...
+        - get kerberos ticket working for printhost web interface so opstaff can log in without re-authenticating 
+    - blakeh: tried at least 5 other ways... this is the best solution so far. close to being CUPSv3 ready!
+
 
-Meeting Adjourned at ${end_time}
+Meeting Adjourned at 7:26pm
 
-Notetaker: ${username}
+Notetaker: blakeh