|
1 | 1 | Board of Directors Meeting |
2 | 2 |
|
3 | 3 | Attendance: |
4 | | -- [ ] storce |
| 4 | +- [x] storce |
5 | 5 | - [ ] rsang |
6 | | -- [ ] jaysa |
7 | | -- [ ] sbwilliams |
| 6 | +- [x] jaysa |
| 7 | +- [x] sbwilliams |
8 | 8 |
|
9 | | -- [ ] msonmez |
10 | | -- [ ] joiew |
11 | | -- [ ] sawansri |
12 | | -- [ ] erdaifu |
| 9 | +- [x] msonmez |
| 10 | +- [x] joiew |
| 11 | +- [x] sawansri |
| 12 | +- [x] erdaifu |
13 | 13 |
|
14 | | -- [ ] jingwenyang |
15 | | -- [ ] finwan |
16 | | -- [ ] eariespraud |
| 14 | +- [x] jingwenyang |
| 15 | +- [x] finwan |
| 16 | +- [x] eariespraud |
17 | 17 | - [ ] knivesng |
18 | | -- [ ] lukepeters |
19 | | -- [ ] danliu |
| 18 | +- [x] lukepeters |
| 19 | +- [x] danliu |
20 | 20 | - [ ] michaelzls |
21 | 21 | - [ ] blakeh |
22 | | -- [ ] ncostello |
23 | | -- [ ] ericgu |
| 22 | +- [x] ncostello |
| 23 | +- [x] ericgu |
24 | 24 |
|
25 | 25 | Guests: |
26 | 26 |
|
27 | | -Quorum for this meeting is ${quorum} |
| 27 | +- marcelinevallev |
| 28 | +- vqbc |
| 29 | +- lydiaywang |
| 30 | +- ethanhu |
28 | 31 |
|
29 | | -Meeting Started at ${start_time} |
| 32 | +Quorum for this meeting is 13/18 |
| 33 | + |
| 34 | +Meeting Started at 6:48PM |
30 | 35 |
|
31 | 36 | ## administrivia |
32 | 37 | - 25live (campus space reservation platform) for OCF booking. |
33 | 38 | - neat + transparent |
| 39 | + - storce: SUFMO can see bookings, we can track our own event bookings |
| 40 | + - sbwilliams: doesnt that limit our booking of our own space? i want to verify that it is bod and bod only which would determine the booking of a space |
| 41 | + - based on their description of 25live, it didnt seem like we'd have much control... |
| 42 | + - id want to hear from Event Services |
| 43 | + - storce: cool, ill reach out and check about that |
| 44 | + |
34 | 45 | - Union of Open CS Clubs with BERK1337 |
| 46 | + - BERK1337 sent an email about union of open CS clubs (ones that have no application process). wish blakeh was here since CSUA is involved too? |
| 47 | + - sbwilliams: will that mean they'll start publishing repos publicly...? what does "open" mean here? |
| 48 | + - storce: more of an informal alliance |
| 49 | + - vqbc: open as in anyone can join or open source? |
| 50 | + - storce: pretty sure they just mean open admission |
| 51 | + - storce: mailing list? |
| 52 | + - jaysa: we have our discord |
| 53 | + - sbwilliams: this is good for normie clubs but not us tbh |
| 54 | + - IF they go foss or they become more foss im down tho |
| 55 | + - joiew: if we join up with them and they do something weird or bad, reflects badly on us... could anger ASUC |
| 56 | + - dont see why we'd need to join |
| 57 | + - storce: will bring up more relevant stuff next meeting |
| 58 | + - joiew: would ASUC be ok with something like this? |
| 59 | + - vqbc: just LARP i dont think they would be |
| 60 | + - sbwilliams: ok FOSS would be cool tho |
| 61 | + |
35 | 62 | - Post retreat accounting |
36 | | - - Thank you for the retreat! Everyone was super helpful. Especially Mina and Carl for handling the bulk of the logistics and finances. |
| 63 | + - Thank you for the retreat! Everyone was super helpful. Especially Mina and Carl for handling the bulk of the logistics and finances. |
37 | 64 | - Juice & Water + Grocery Uber + First day Safeway + Instacart Costco ~= $700...? |
38 | 65 | - Going over the previous allocation of $800. We are likely looking at a little over 1k |
39 | 66 | - Blanket allocation of $1100? |
| 67 | + - sbwilliams: this is much higher than our initial allocation? we should have a larger discussion about this |
| 68 | + - sbwilliams: this money is primarily for tech purposes, and if this continues happening... |
| 69 | + - vqbc: we should do a larger discussion about cost-cutting but we need to get through this time-wise |
| 70 | + - sbwilliams: can't we cover the difference later if needed? |
| 71 | + - storce: there's already reimbursement over the allocation. we already spent the money. we can go over future prevention. |
| 72 | + - last time we allocated 1.5k to retreat but went under |
| 73 | + - msonmez: i factored in last semester's "leftover" retreat money into this semester |
| 74 | + - sbwilliams: 1900 across the 2 retreats, which im not super comfortable about this... we should keep it under 5% of total jane street allocation. |
| 75 | + - msonmez: if there was a concern about going over the budget I wouldn't have planned this retreat, there was much interest |
| 76 | + - i do it because people want it not because I want it, it's on someone else to plan |
| 77 | + - msonmez: was not the goal to go over our expenses |
| 78 | + - unless we go to Senate to appeal or get our large hardware purchases out of the way, maybe we should put off doing retreat / doing it less frequently... |
| 79 | + - sbwilliams: perhaps we should codify how much we should put toward retreat each semester |
| 80 | + - im only comfortable with increasing the allocation if its accompanied by a codified policy about budgeting for retreat |
| 81 | + - storce: ok, if you codify the policy and we bring it next bod and put it into bylaws |
| 82 | + - storce: erdaifuu + storce would have to wait a week to get funded, but if bylaw is ready by next week, then we can refund to ensure going over-budget like this doesn't happen again |
| 83 | + |
40 | 84 | - SWE event this saturday and sunday, Nix meetup next week. |
41 | 85 | - Opstaff for sunday? 9:00AM to 3:00PM |
| 86 | + - eariespraud: yep, allocation opstaff to cover these hours! |
| 87 | + - to watch the middle-schoolers for the SWE++ event! |
42 | 88 | - will email SUFMO to remind them of all this |
| 89 | + - storce: technically after 6PM building is closed but andy never followed up with me on how to properly schedule this event. |
| 90 | + - jaysa: for ppl at nix event, what to keep in mind |
| 91 | + - storce: issue nametags. im trying to see if email confirmation from luma is good enough |
| 92 | + - storce: asked MLK staff to have a confirmation email from luma |
43 | 93 | - should we raise color quota for the end of this semester? |
| 94 | + - this is blakeh's item but he's out :( |
| 95 | + - sbwilliams: we can do this with SM approval as well |
| 96 | + - we should maybe formalize but atm SMs are allowed to raise the quota! |
44 | 97 | - nominations!!! |
| 98 | + - you can nominate just 1 head for a position |
| 99 | + - constitution states only those on bod can run for positions |
| 100 | + - storce: we can waive this for certain members, though |
| 101 | + - sbwilliams and jaysa: no, people should be constant bod numbers before being nominated |
| 102 | + - sbwilliams: please CHECK ANNOUNCEMENTS since we are doing async nominations |
| 103 | + - you can nominate yourself |
| 104 | + |
| 105 | +- Adding lukegon to BOD, sawansri and jaysa vouches |
| 106 | + - mostly bc erdaifuu wants a second head to help him out |
| 107 | + - VOTE: 17 FOR, 1 ABSTAIN |
| 108 | + - lukegon not added until next week technically |
| 109 | + |
45 | 110 | ## operations |
| 111 | + |
| 112 | +- OM hiring |
| 113 | + - storce: making opstaff an official campus job |
| 114 | + 1. would require us securing an official funding source |
| 115 | + - CACSSF does not provide recurring funding |
| 116 | + - student fee referendum is the other option |
| 117 | + - storce: we've been hesitant to pursue this for some years |
| 118 | + - jaysa: it would be on top of existing SSF money, so we would be charging students overall more |
| 119 | + - sbwilliams: extra money going towards OCF would be worth it though imo, it's a good campus resource |
| 120 | + - ethanhu: increasing return-to-aid clause on OCF fee? |
| 121 | + - storce: would be a large effort that would take a very long time |
| 122 | + - joiew: why do this? |
| 123 | + - storce: we wouldn't have uncertainty of not receiving CACSSF money |
| 124 | + - also opstaff are currently taxed as "self-employed" so they pay extra taxes |
| 125 | + - jaysa: 2 main questions, would we retain control over **hiring** and **scheduling**? |
| 126 | + 2. get opstaff approved |
| 127 | + 3. get campus to approve |
46 | 128 |
|
47 | 129 | ## internal |
| 130 | +- tech talk next week! |
| 131 | + - storce: we could do next tuesday! |
48 | 132 |
|
49 | 133 | ## finance |
50 | | - |
| 134 | +- ordered 3 staplers to replace broken ones, ordered more paper coming on fri/thu |
| 135 | + |
51 | 136 | ## decal |
| 137 | +- sawansri: last optional lec this tuesday |
| 138 | +- erdaifuu: get your trainings done if you want to be on the form! |
52 | 139 |
|
53 | 140 | ## design |
54 | 141 |
|
55 | 142 | ## rebuild |
| 143 | +- jaysa: spam on death, dealing with it by blocking ips by hand atm |
| 144 | +- sbwilliams: many ISO tickets, econreview |
| 145 | + - jaysa: econreview has the footer.php of all time bro |
| 146 | + - if the fans sounds lound and death's load average is about 2-3 and more like 8-9 LET ME KNOW |
56 | 147 |
|
57 | 148 | Meeting Adjourned at ${end_time} |
58 | 149 |
|
59 | | -Notetaker: ${username} |
| 150 | +Notetaker: jaysa!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! |
60 | 151 |
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61 | 152 |
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