Record 2026-03-18 board meeting minutes

Author: LukasPeterson

docs/bod/2026/Spring/2026-03-18.md

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+Board of Directors Meeting 18 March 2026
+
+Attendance:
+- [ ] storce
+- [ ] rsang
+- [ ] jaysa
+- [x] sbwilliams
+
+- [ ] msonmez
+- [x] joiew
+- [x] sawansri
+- [ ] erdaifuu
+
+- [x] jingwenyang
+- [x] finwan
+- [x] eariespraud
+- [x] knivesng
+- [x] lukepeters
+- [x] danliu
+- [x] michaelzls
+- [ ] blakeh
+- [x] ncostello
+- [ ] ericgu
+
+Guests:
+- [x] chamburr
+
+
+Quorum for this meeting is 11/19 (quorum met)
+
+Meeting Started at 18:48
+
+## administrivia
+
+sbwilliams: blakeh requested vote on colour printer!
+    I'm pretty sure this is the right one they decided on:
+        Printer, $4639: https://www.hp.com/us-en/shop/pdp/hp-color-laserjet-enterprise-m856dn
+        Extra tray $479: https://www.hp.com/us-en/shop/pdp/hp-laserjet-550-sheet-paper-tray-p-t3v27a-1
+        Toner at msrp (replacement of all colors) $2449, https://www.tonerbuzz.com/products/hp-659x-set/
+    I believe this was the best price-wise after accounting for toner costs
+    michaelzls: how much cheaper?
+    sbwilliams: unsure
+    unfortunately blakeh is not here
+
+    blanket (over)allocation for $6K to buy a printer. exact model can be blakeh's discretion.
+    Vote: 10 for, 1 abstain. motion passed.
+
+sbwilliams: no other gms are here... :ε
+
+## operations
+eariespraud: nada
+    colour printer has been dying often\
+    certain printers/computers won't print. i can print it fine for them though.
+    sbwilliams: related to blakeh's custom mods?
+    eariespraud: hard to tell
+  
+## rebuild
+sbwilliams: (no site updates)
+
+## internal
+sbwilliams: want to go ahead on retreat vote even though msonmez isn't here... so we can end bod...
+    msonmez said no preference personally
+joiew: I think we should wait to vote until more people are present at board.
+    sawansri: ditto
+sbwilliams: informal discord poll indicated 10 apr was least popular. can we vote to strike that option, push official vote to next board with april 17 and 24th as options?
+ncostello: I think everyone who voted for 10th also could do another date
+
+Vote to postpone this vote until
+10 for, 1 abstain.
+
+## finance
+finwan: stickers are: back in ~montana~ fontana, california‽
+    they say it keeps getting rejected to ocf address
+    might send it to myself
+    raised >$1K !
+    toner and maintenance kits arrived
+    pr placed for 9 gpus
+    rsang, jaysa and I are each ordering 3
+
+## decal
+sawansri: (no updates)
+
+## design
+jingwenyang: (no updates)
+
+
+Meeting Adjourned at 19:07
+
+Notetaker: lukepeters
+
+