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CSC-PR-020-Onboarding.md

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qms_version 2.2.0
sop_version 2.0.2
Document ID CSC PR.020
Document Version 2.0.2
Author
Approval
QMS Version 2.2.0
Regulatory References BS EN ISO 13485:2016: 6.2 (a)(d)

Onboarding for new starters

General

Purpose

This document is a guidance for new starters and their supervisor to perform an effective induction into their new role within the Clinical Scientific Computing team. This document should be used as part of a dedicated onboarding meeting scheduled by the supervisor on the first day of work for the new starter.

Scope

This process should be followed for all substantive employees employed by the CSC team. An abridged version of this procedure may be useful for interns, trainees, visitors. This procedure does not cover the organisational induction activities e.g. mandatory fire training, information governance etc. as that is covered by the Trust induction the new starter will have attended prior to this onboarding.

Roles and Responsibilities

Role Responsibility
Line Manager To onboard the new start using this procedure and to ensure that any subsequent actions are completed in an appropriate time
New starter To attend the onboarding meeting, make appropriate notes and implement any actions that result from the meeting

Procedure

1. Before first day

  • Order laptop

2. First day

  • Building access

    • Local Office

  • Tour

    • Water, toilets etc.
    • Department/People

  • Clinical Scientific Computing introduction

    • History
    • Strategy
    • Roadmap

  • Expectations

    • Job Description
    • Admin
      • Annual leave

  • Chat system

    • Microsoft Teams
      • Standup minutes rota (if core team member)
    • Apply standard email signature

  • Project management system

    • Share calendar
    • Shared drive

  • Send invites to services and systems

    • GitHub
    • XNAT

  • Introduction to projects

    • Local Projects

  • Arrange 1-on-1s

    • Arrange intros
    • Regular with line manager
    • 3-month PDR setting
    • Invite to regular meetings
      • Stand-ups
      • Workshops
      • Project specific meetings

3. First week/month

(Depending on delivery of laptop)

  • Edit the About Page
  • QMS induction
    • Quality manual
    • Training log
    • Clinical risk management training (Stage 1)
  • Complete Trust mandatory training
  • Reading list assignment
  • Fix documentation on any appropriate project
  • Fix a bug on any appropriate project
  • Improve test coverage on any appropriate project
  • Implement feature on any appropriate project